Club Constitution

CLUB CONSTITUTION

KIRKCALDY UNITED SERVICES INSTITUTE, LIMITED

1 – NAME & OBJECTS

The Society hereinafter called THE CLUB shall be named the KIRKCALDY UNITED SERVICES INSTITUTE and its objects are to carry on the business of Club Proprietors by providing for the use of members the means of social intercourse, mutual helpfulness, mental and moral improvement, rational recreation and the other advantages of a Club, also further to advance that comradeship which sprang up whilst serving their country. The Club shall be entirely non-party political and non sectarian.

2 – OFFICE

The Registered Office shall be in Scotland and shall be at 8, St. Brycedale Avenue, Kirkcaldy, in the county of Fife. In the event of any change in the situation of Registered Office, notice of such change shall be sent within 14 days thereafter to the Registrar in manner and form provided by the Financial Services Authority.

3 – SEAL OF THE CLUB

The Club shall have its name engraved in legible characters upon a Seal. The Seal shall be in the custody of the Secretary or such other Officer as the Committee appoint, and shall be used only under the authority of a resolution of the Committee, the date thereof shall be mentioned on the instrument to which the Seal is attached, and shall be attested by at least two Officials and counter signed by the Secretary.

4 – USE OF NAME

The registered name of the Club shall be kept painted or affixed on the outside of every office or place in which the business of the Club is carried on, in a conspicuous position in letters easily legible, and shall be engraved in legible character on its Seal, and shall be mentioned in legible characters on all notices, advertisements and other official publications of the Club, in all bills of exchange, promissory notes, endorsements, cheques and orders for goods purporting to be signed by or on behalf of the Club and on bills of parcels, invoices, receipts and letters of credit of the Club.

5 – POWERS

The Club shall have full power to do all things necessary or expedient for the accomplishment of all objects specified in its rules, including the power to purchase, hold, sell, mortgage, rent, lease or sub-lease, lands of any tenure, and to Erect, lease or sub-lease, pull down, repair, alter or otherwise deal with any building thereon.

6 – ADMISSION OF MEMBERS

1. Shares. Shares shall not be withdraw able, and shall be of the value of 5p which shall be paid at the time of membership application. No member shall hold more than one share and no interest or dividend shall be paid on it. Shares shall not be transferable. A member shall forfeit the share value of 5p on ceasing from whatever cause to be a member.

7 – QUALIFICATION FOR MEMBERSHIP

The following shall be eligible for membership:-

All ex-service personnel including those Merchant Navy personnel who have served in support of HM Armed Forces in a conflict zone.

(a) Ex-service personnel e.g. Army Territorial are included.

(b) Emergency service personnel e.g. Ambulance, Fire Brigade or Police do not qualify.

Every applicant for membership must sign an application form for one of the value of 5p, and must sign (if any) declaration of his concurrence to the purposes of the Club as shall be required by the Committee. The present name, address and occupation of each candidate, together with their last Regiment (ARMY), Ship (NAVY) or Unit (RAF) shall be supplied with the application and shall be posted up in the Club for at least seven days prior to his name being submitted to the Committee for his election. Every new member shall be supplied on their admission with a copy of the rules at such price as shall have been decided at the Club AGM. No person under 18 years of age shall be admitted a member of the Club. If the Club is licensed for the supply of alcoholic liquor in terms of the current Licensing Scotland Act, an interval of not less than two weeks shall elapse between the nomination of ordinary members and their election by the Committee.

8 – ASSOCIATE, TEMPORARY AND LIFE MEMBERS

1. Associate Members. Associate Members who are not ex-service personnel, may at the discretion of the Committee, and subject to the approval of the members be admitted to the Club, may not vote or hold office but may serve on the General Committee as in Rule 26 section 1, and must not exceed 100% of the ordinary ex-servicemen membership in number. Associate Members will take their place in any waiting lists which may be in effect at the time of their application. Associate Members shall have been a member for ten years with exemplary conduct within and outwith the Club shall with the approval of the General Committee have their status changed to Full Financial Membership. Any infringements of Club rules may in accordance with Rule 13 mean that additional time may be added. This is known as the Ten Year Rule.

2. Temporary Members. Associate and Temporary Members shall have the same rights and privileges and be subject to the same rules and bye-laws as other members, except that they must not attend any General Meetings of the Club. The Committee have the power to refuse the admission of Associate and Temporary Members in such cases, and to limit their admission to such times and to such part of the premises as they deem necessary to the interest of the Club, and notice of such limitations shall be posted inside the Club. Serving members of HM Armed Forces shall be classed as Temporary Members of the Club with all the rights and privileges thereof. They shall in the interest of safety sign the visitors book of the Club and indicate their serving status.

3. Life Members. The Committee shall have the power to grant exemption from payment of further subscription for life to any member who, having been a member for at least ten years continuously and has reached the age of 65years. Those Life Members shall have the same rights and privileges and be subject to the same rules and bye-laws as other members, except that they shall not be eligible for election as Officers or Committee members. They will continue to hold shares.

9 – AMOUNT OF SUBSCRIPTION

Subscriptions for Ordinary and Associate Members shall be fixed by the Half Yearly Meeting of the Management Committee to apply in the next year. Subscriptions shall be due as soon as the member is accepted by the Committee, and must be paid before the member is entitled to any of the privileges of the Club.

10 – ARREARS OF SUBSCRIPTION

Any member who has not paid their subscription by 31 st January shall cease to be a member and their name shall be erased from the list of members. No member in arrears shall be permitted to use the Club or to take any part in its affairs, and the Secretary shall post in the Registered Office as soon as possible a list of the names of members in arrears. The Secretary shall also post in the Registered Office a list of persons who cease to be members. The Committee, on receiving information in writing addressed to the Secretary that any member has been unable to pay their subscription owing to want of work or other good cause, may at its discretion direct their name to be omitted from such lists, in which case such member shall not forfeit the privileges of membership.

11 – REGISTER OF MEMBERS

1. The Committee shall keep a register of members in which the Secretary shall enter the following particulars:-

(a) The names and addresses of members.

(b) A statement of the number of shares held by each member and of the amount paid or agreed to be considered as part of the shares of each member.

(d) The date at which such person was entered in the register as a member, and the date at which any person ceased to be a member.

(e) The names and addresses of the Officers of the Club, the offices held by them respectively and the dates on which they assumed Office.

2. The Club shall so construct the register that it is possible to open for inspection the particulars entered therein mentioned in paragraphs (a), (d) and (e) hereof without so opening to inspection the other particulars entered herein. Every member shall within 14 days give notice to the Secretary of any change in their address and in default they will be subject to a fine of such sum as shall be agreed at the AGM and posted in the Clubrooms.

12 – CESSATION OF MEMBERSHIP

Members shall cease to be members:-

(a) Non-Payment of Subscription. Any member whose membership has ceased from this cause shall not again be nominated for membership unless they previously pay all arrears due from them at the time of his ceasing to be a member subject this being a maximum of two years charges, and applies for a new share in accordance with Rule 7. No such application may be made before the expiry of six months from the date of ceasing to be a member by reason of non-payment of subscription in the case of a Full Member and twenty four months for an Associate Member. An Associate Member will have to wait on any waiting list that may be in place at the time of application.

(b) Expulsion. As mentioned under Rule 13 hereof.

(c) Resignation. Any member wishing to resign must send written notice to the Secretary, and the notice must be accompanied by the subscriptions due up to date of its taking effect.

13 – EXPULSION FROM MEMBERSHIP

The Committee shall the power to reprimand, suspend or expel any member who shall infringe any rule, to whose conduct, whether within or outwith the Club, shall, render them unfit for membership, but, no member shall be suspended or expelled without being first summoned before the Committee to explain their conduct and opportunity given to advance a defence nor unless a majority of the Committee then present shall vote for his suspension or expulsion. Every member so summoned shall receive at least three clear day’s notice in writing from the Secretary. Such notice shall contain a statement of the charge brought against him. A suspended member shall remain liable to pay his subscription.

14 – RIGHT OF APPEAL

Any member suspended or expelled shall have the right to appeal only to the arbitrators appointed and under the conditions prescribed under Rule 27. No appeal shall be heard unless application is lodged in writing with the Secretary of the Club within three months after written notice of suspension or expulsion has been served upon the member, together with a deposit of such a sum of as shall be agreed at the AGM and posted in the Clubrooms. Said sum shall be forfeited if the appeal fails. The arbitrators shall have full power to alter or rescind such suspension or expulsion as they may think fit, or to order either party to bear the cost of the arbitrators and there shall be no appeal from their decision.

15 – MEETINGS

1. General Meetings. The Annual General Meeting of the members shall be held in March each year, on a date to be fixed by the Committee, of which at least fourteen day’s notice, with an agenda of the business to be conducted at such meeting, shall be posted in the Club, to receive a Statement of Accounts and Balance Sheet, and the report of the Auditor for the previous twelve months, and such other business as may be submitted by the Committee, or by any member who shall have given notice in writing of the motion they propose to make, at least nine day’s before the date of such meeting. A report by the Committee for the year shall be presented. The Half Yearly Meeting shall be held in August each year to hear a report on the Club financial position given by the Treasurer, and to fix the Annual Subscription for the next year. At least ten day’s notice shall be given.

2. Special General Meetings. A Special General Meeting shall be called by the Secretary in the following cases:-

(a) Upon the direction of the Committee and in accordance with such direction.

(b) On a requisition, signed by not less than one-seventh of the Financial Members, stating the special object thereof, and accompanied by a deposit of such a sum as shall be agreed at the AGM and posted in the Clubrooms for every person signing, to be paid by one of such persons. Such meetings shall be held within not less than fourteen day’s and not more than twenty one day’s from the date of the receipt by the Secretary of the requisition.

3. Notice to be given. Notice of any Special General Meeting and of the business for which it is called shall be posted by the Secretary in the Club at least ten day’s prior to the date of the meeting, except in the case of a Special General Meeting called by the Secretary under the provisions of Rule 17, Section 3. Should the Secretary not convene a Special General Meeting in the manner required whereby for seven clear days after a duly signed requisition has been delivered to him, any of the requisitions may call such meeting, giving such notice as is provided by the rule.

4. Business. No business other than that named in the notice shall be brought before a Special General Meeting.

5. Forfeit of Deposit. If by a resolution of a Special General Meeting which has been called upon requisition, it shall appear that in the opinion of such meeting it has been called for a frivolous purpose, the deposit shall be forfeited to the funds of the Club or as the meeting shall direct, otherwise it shall be returned to the depositor.

6. Quorum. A General Meeting may proceed to business if ten members are present within an hour after the time fixed for the meeting, otherwise the meeting, if a Special General Meeting, convened on the requisition of the members shall be dissolved, but if an Ordinary Meeting or a Special General Meeting by order of the Committee, it shall stand adjourned to the week following at the same time, and the meeting so adjourned may proceed to business, whatever be the numbers of the members present. No meeting shall become incompetent to transact business from want of a quorum arising after the chair has been taken.

7. Adjournment. Any General Meeting, duly constituted, may adjourn to such time as the members present direct, and may continue any such adjournment from time to time. No business shall be brought at any adjourned meeting which could not have been transacted at the original meeting.

8. Rescinding Resolutions. No resolution passed by a General Meeting or a Committee Meeting shall be rescinded, unless notice has been given at a previous General or Committee Meeting, as the case may be.

16 – RULES

1. Supply. The Secretary shall be supplied by the Committee with copies of the Rules, and shall be bound to deliver a copy to any person, on demand, on payment of such a sum of as shall be agreed at the AGM and posted in the Clubrooms.

2. Amendment. These Rules may be amended only at a General Meeting called for that purpose, but notice of any proposed amendments shall be posted in the Club for at least ten day’s previous to the meeting to which the amendment is to be submitted, and any amendment shall require a majority of at least two-thirds of the members present at such a meeting.

3. Bye-Laws. The Committee shall have the power to make such bye-laws as it may consider necessary for the good government and order of the Club, provided that no such bye-laws shall conflict with any of the Rules. A copy of such bye-laws shall be posted in a conspicuous place within the Club.

17 – COMMITTEE

1. Powers of Committee. The Committee shall be elected for not less than twelve months by the general body of members and shall be subject to bi-annual re-election, half of whom will retire at the end of the year, as laid down in paragraph 2 of this rule. It shall consist of the President, one Vice President and 13 Full members and 2 Associate members, all above 21 years of age. The Committee shall control the management of the Club, and have exclusive power to appoint and remove and fix the remuneration of the Secretary and Treasurer and to engage or dismiss and fix the remuneration of any paid servants. It shall have the power to purchase such articles and do all such things as it may deem necessary for the carrying out of the objects of the Club. It shall due regard to any resolution or recommendation of any General or Special Meeting. But nothing in these rules shall enable the Committee to declare any dividend or make any monetary gain to the members, or to apply the Club funds except for the purposes of the Club itself, and for the purposes specified in Rule 22. The Committee shall not enter into any bond or agreement binding the Club to purchase alcoholic liquor from any person or persons, or in any way to part with its absolute control and that of the Club members over the supply of alcoholic liquor to the Club in accordance with the provisions of the current Licensing legislation; it shall meet monthly for general business, and the President, or in his absence the Vice President, or in his absence an elected chairman shall preside, and shall have a casting vote, in addition to their vote as a member and not less than one-third of the total number of the Committee shall form a quorum. No resolution of the Committee shall be rescinded, unless notice to rescind has been given at a previous meeting of the Committee. No Officer or member of the Committee and no manager or servant employed in the Club shall have any personal interest in the sale of alcoholic liquor therein or in the profits arising from such sale.

2. Retirement, Vacation or Cessation of Membership. Any Committee member not attending for three consecutive meetings shall, unless he sends an explanation which the Committee consider satisfactory, cease to be a member of the Committee. Any who shall cease to be a financial member, or whose name should properly appear in the list mentioned in Rule 10, of persons who have ceased to be members, or who are suspended under Rule 13, or who shall cease membership of the Club by any reason, shall vacate their seat. Any vacancy so occurring or by any other cause, may be filled by the Committee. The senior Committee member, which shall mean all those who are elected before the date of the last election, shall retire every twelve months, but shall be eligible for re-election at the next election. Where this rule does not apply the retiring Committee member shall be elected by ballot by the Committee.

3. Removal or Resignation. The Committee or any member or members thereof, except the President or Vice President, may be removed by a majority of two-thirds of the members present at a Special General Meeting called for that purpose. In the event of the removal or the resignation of the whole or the majority of the Committee, the Secretary shall obtain propositions and appoint scrutineers and arrange for holding a ballot, and the result shall be declared to a Special General Meeting to be called by the Secretary. The times and notices required by Rule 15 for Special General Meetings shall not apply in this case, but three day’s shall be allowed for propositions, the ballot shall be held on the succeeding three day’s and the Special General Meeting within three day’s of the close of the ballot.

4. Finance and Sub-Committees. The Committee shall, at the first meeting following each election, select a sub-committee to be called the Finance Committee. It shall consist of three persons exclusive of the Honorary Officers (who shall be entitled to attend this Committee and take part in the proceedings). It shall be the duty of the Finance Committee to take a record of the stock of goods held by the Club on the first convenient day of each month, either by themselves or by an agent duly appointed for that purpose; check all demands for payment with the order book of the Club and with the delivery notes and invoices; and to report to the whole Committee whether such stock vouches the correctness of the returns made to the Club by the Steward, and whether the demands are in order and correct. It shall see that the vouchers are produced by the Treasurer for all payments made by the Treasurer or by order of the Committee; and it shall especially be the duty of the Finance Committee to report to the next meeting of the whole Committee whether the Treasurer cash book has been duly made up each month and that the amount there shown as standing to the credit of the Club appears and in the pass-book of the bank with which the current account of the Club is kept in the name of the Club. These books, duly made up to date, shall be laid upon the table at each Committee meeting. The proceedings of the Finance Committee shall be recorded by the Secretary in a minute book kept for that purpose. All cheques drawn upon the Club’s account shall be signed by at least one member of the sub-committee other than an Honorary Officer. The Committee may appoint sub-committees as occasion requires. Such sub-committees shall be responsible to the Committee, and all monies voted for the use of or received by the sub-committees shall be dealt with in accordance with Rule 18, Section 3.

5. Orders. The Committee, or any Officers authorized by them, shall have the power to give orders for such goods to be supplied or work to be done as may be necessary for carrying out the purpose of the Club; but nothing in this rule shall empower the Committee to incur expenditure except such as is consistent with the purposes for which the Club is established. No officer of the Club shall by virtue of his appointment have power to order goods or dispose of the funds of the Club.

No officer shall supply goods to the Club. No goods shall be supplied, nor any contract for work to be done for the Club entered into, nor any office or salary or profit be held by any member of the Committee; but nothing in this rule contained shall invalidate any payment made to the Secretary of the Club by way of Honorarium for his services, in the event of the Secretary being for any length of time (during which time performing the duty of Secretary) a member of the Committee.

18 – OFFICERS

1. Officers of the Club. They shall consist of a President, Vice-President, Secretary and Treasurer. The President and Vice-President shall have been Financial Members for not less than two years at the date of nomination for election (Rule 26, Section 1) elected by ballot at the General Meeting held in March and who shall remain in office until their successors are appointed. The President and Vice-President shall be elected for two years, alternating bi-annually. Any of the Officers other than the Secretary and Treasurer shall be removable at any time by a majority of three-fourths of the members present at a Special General Meeting called for that purpose. In the event of a vacancy arising amongst the officers by death, resignation, or other cause, the Committee shall have power to elect a member to fill the vacancy until the next General Meeting. Any officer shall vacate their office if suspended from membership under Rule 13 or on ceasing membership from any cause. The Officers of the Club, other than the Secretary and Treasurer, shall receive such Honorarium (if any) as the Committee or a General Meeting of the members may from time to time determine.

2. President. The President shall take the chair at all meetings of the Club, or of any Committee held under these rules, and have a casting vote, in addition to their vote as a member, in the event of equality of voting, as provided in Rule 17. In the Presidents absence the chair should be taken as provided in Rule 17, Section 1.

3. Treasurer. The Treasurer shall be responsible for the paying into the bank of all monies received by the Club from all sources, without any deduction for any purpose whatever, to the credit of an account opened in the name of the Club at such bank and in such manner as the Committee may direct, and further, shall keep such accounts and pay such debts of the Club as the Committee shall direct, and shall, when required to do so, render to the Committee or a General Meeting an account of all monies received and expended to him, and keep such accounts as the Committee may direct. He shall attend all meetings, prepare balance sheets and submit the same to the auditor.

4. Secretary. The Secretary shall, in the event of alcoholic liquor being consumed in the Club, keep upon the Club premises a list of the names and addresses of the members of the Club, and a subscription book or books, in which shall be recorded the payments of such members in accordance with the provisions of current Licensing legislation. The Secretary shall carry out the directions of the Committee, and subject to such direction, shall receive monies on account of the Club, and pay the same to the Treasurer. The Secretary shall attend all meetings and take minutes of the proceedings.

5. Annual Returns to Registrar. Every year, within the time allowed by law, the Secretary shall send to the Registrar the annual return in the form prescribed by the Chief Registrar of Friendly Societies, as required by the Friendly and Industrial and Provident Societies Act 1968, of the receipts and expenditure, funds and effects of the Club. The annual return shall be made up to the date of the Club’s last published balance sheet, provided that the date is not more than four months before or one month after the 31 st December last, otherwise to the 31 st December inclusive, as audited and laid before the Annual Meeting, showing separately the expenditure in respect of the several objects of the Club. The Secretary shall send to the Registrar, together with the annual return, a copy of the auditors report, or reports, and a copy of each balance sheet made during the period included in the return. Such return shall state that the audit has been conducted by a qualified auditor appointed under the Friendly and Industrial and Provident Societies Act 1968. And by whom, and shall state the manner in which and the authority under which he is appointed.

6. Copies to Members. The Secretary shall be supplied with copies of the last annual return, and shall, on demand, supply a copy of the same gratuitously to every member or person having an interest in the funds of the Club.

7. Inspection of Books by Members. It shall be the right of any member or person having an interest in the funds, to inspect at the Registered Office or wherever they are kept, the minute books of account, and books containing the names of the members of the Club, at all reasonable times, and it shall be the duty of the Secretary to produce the same for inspection accordingly; but no person, unless an Officer of the Club or specially authorized by a resolution thereof, can inspect the loan or deposit account of any member without hi written consent.

19 – DELETE

20 – AUDIT

1. Qualified Auditor.

(a) There shall be appointed in each year of account a qualified auditor to audit the Club’s accounts and balance sheet for the year. In this rule “qualified auditor” means a person who is a qualified auditor under Section 7 of the Friendly and Industrial and Provident Societies Act 1968.

(b) None of the following persons shall be appointed as auditor of the Club:-

(i) An Officer or servant of the Club, or

(ii) A person who is a partner of or in the employment of or who employs an Officer or servant of the Club.

(c) Save as provided in paragraph (d) of this rule every appointment of an auditor shall be made by resolution of a General Meeting of the Club.

(d) The Committee may appoint an auditor to fill any casual vacancy occurring between general meetings of the Club.

(e) An auditor appointed to audit the accounts and balance sheet of the Club for the preceding year of account (whether by a general meeting or by the Committee) shall be re-appointed as auditor of the Club for the current year of account (whether or not by resolution expressly re-appointing him has been passed) unless:-

(i) a resolution has been passed at a General Meeting of the Club appointing somebody instead of him or providing expressly that he shall not be re-appointed, or

(ii) He has given to the Club notice in writing of his unwillingness to be re-appointed, or

(iii) He is not a qualified auditor or is a person mentioned in paragraph (b) of this rule, or

(iv) He has ceased to act as auditor of the Club by reason of incapacity.

Provided that a retiring auditor shall not be automatically re-appointed if notice of an intended resolution to appoint another person in his place has been given in accordance with paragraph (f) of this rule and the resolution cannot be proceeded with because of death or incapacity of that other person or because that other person is not a qualified auditor or is a person mentioned in paragraph (b) of this rule.

(f) A resolution at a General Meeting of the Club:-

(i) Appointing another person as auditor in place of a retiring auditor, or

(ii) Providing expressly that a retiring auditor shall not be automatically re-appointed shall not be effective unless notice of the intention to move it has been given to the Club not less than twenty-eight day’s before the meeting at which it is to be moved. On receipt by the Club of notice of such an intended resolution the Club shall forthwith send a copy of the notice to the retiring auditor. If it is practicable to do so the Club shall give notice to its members of the intended resolution at the same time and in the same manner as it gives notice in accordance with these rules of the meeting at which the resolution is to be moved or, if that is not practicable, by advertisement not less than fourteen day’s before the said meeting in a newspaper circulating in the area in which the Club conducts its business. Where the retiring auditor makes any representations in writing to the Club with respect to the intended resolution or notices the Club that he intends to make such representations, the Club shall notify the members accordingly as required by Section 6 of the Friendly and Industrial and Provident Societies Act 1968. The auditor shall in accordance with Section 9 of the Friendly and Industrial and Provident Act 1968, make a report to the Club on the accounts examined by him and on the revenue account or accounts and the balance sheet of the Club for the year of account in respect of which he is appointed.

2. Accounts. The Committee shall cause proper accounts of the Club to be kept by the Secretary in accordance with the requirements of Section 1 of the Friendly and Industrial and Provident Societies Act 1968.

3. Duty of the Committee. It shall be the duty of the Committee to keep a copy of the last annual balance sheet and of the report of the auditor on the balance sheet always hung up in a conspicuous place at the Registered Office of the Club.

21 – DELETED

22 – APPLICATION OF PROFITS

The value of the furniture and fixtures of the Club shall be depreciated at the annual rate of not less than 10% , and at such rates or in such amounts on land and buildings as the Committee may from time to time determine, and subject to this the profits shall be applied as follows:-

(a) For providing for the redemption of loan stock;

(b) In the interests generally of all discharged men at the discretion of the majority of the members present and voting at a General Meeting;

(c) In promoting mutual intercourse and united actions between members and others interested in improving the conditions of the people of the United Kingdom;

(d) Any other lawful purpose authorized at an Annual or Special Meeting provided always except by the dissolution of the Club, or in the necessary purposes of the Club’s maintenance, no profits or funds of the Club shall be distributed among the members.

23 – INVESTMENTS

The Committee may invest the funds of the Club in or upon any of the securities referred to in Section 31 of the Industrial and Provident Societies Act 1965, but not otherwise.

24 – STATUTORY APPLICATIONS TO THE REGISTRAR

1. Any ten members of the Club, each of whom has been a member of the Club for not less than twelve months immediately preceding the date of the application may apply to the Registrar in the form prescribed by the Treasury regulations to appoint an Actuary or Accountant to inspect the books of the Club and to report thereon, pursuant to the Industrial and Provident Societies Act 1965.

2. It shall be the right of not less than one-tenth of the whole number of members, or if the number of members shall exceed one thousand, it shall be the right of not less than one hundred members, by an application in writing to the Chief Registrar, signed by them in the forms respectively prescribed by the Treasury Regulations:-

(a) To apply for the appointment of an inspector or inspectors to examine into the affairs of the Club and to report thereon, or

(b) To apply for the calling of a Special General Meeting of the Club.

25 – DISSOLUTION

The Club may at any time be dissolved by the consent of not less than three-fourths of the members, testified by their signatures to an instrument of dissolution in the form provided by the Treasury Regulations in that behalf, or by winding up in manner provided by the Industrial and Provident Societies Acts.

26 – ADMINISTRATIVE RULES

1. Conduct of Elections. The election of Officers and Committee shall be by ballot. At least three weeks before the day fixed for any ballot, a nomination sheet shall be posted in the Registered Office by the Secretary, on which all candidates for any office must be entered, and such sheet shall remain open until the expiration of at least twenty four hour following the General Meeting. Any member shall be eligible for nomination only after he shall have been a Financial Member of at least two years standing, and must be proposed and seconded by two financial members, who must themselves sign the sheet. Any member who has been suspended from the Club cannot stand for election to the Committee till a period of two years has passed after his re-admittance. An Associate Member must be proposed and seconded by Associate Members but elected by Financial Members and have been a member for at least two years. No member shall hold, but may be nominated for more than one office.

2. Scrutineers. The ballot shall be carried out under the directions of the Committee by three scrutineers appointed by the General Meeting, but who may not be candidates, members of the Committee, or Officers.

3. Ballot. Ballots shall be held during the week following the Ordinary General Meeting in March or in the succeeding week. Ballots shall remain open during at least three hours on the evenings of two consecutive day’s, and the result shall be made known by the posting of a notice in the Club, attested by the signatures of the scrutineers, regarding the number of votes polled by each candidate and indicating which of the candidates are elected.

4. Who may Vote. Each member of the Club (other than an Associate or Temporary Member) shall have one vote for each vacancy to any one candidate.

5. Tie. Should the ballot result in two or more candidates receiving an equal number of votes, the names of such candidates shall be written slips of paper, which shall be placed so that the names are concealed and the President, or in his absence, some person appointed by the scrutineers, shall draw slips as there are vacancies to be filled, and the names so drawn shall be declared duly elected.

Scrutineers shall, at the conclusion of the ballot, seal up the ballot papers and hand them to the Secretary, who shall retain them for seven day’s. A scrutiny shall take place if a written demand be presented to the Secretary within seven day’s from the close of the ballot, signed by not less than one-tenth of the Financial Members of the Club, and a scrutiny shall be carried out by three fresh scrutineers, to be named by the Committee and their decision shall be final.

27 – SETTLEMENT OF DISPUTES

All disputes between a member, or person aggrieved who has for not more than six months ceased to be a member, or any person claiming through such member or person aggrieved or under the rules, and the Club or an Official, shall be referred for arbitration who shall be appointed by the Royal British Legion Scotland on application by the Committee, and the decision of the arbitrators or of a majority of them shall be final.

28 – MISCONDUCT OF MEMBERS

1. Personal gambling between members/guests in the Club, such as the changing hands of monies, by means of the playing of Darts, Pool, Snooker, Dominoes, Cards and Cribbage etc. shall not be permitted on the Club premises and any member offending under this rule shall be dealt with by the Committee under Rule13. Gambling on evenings which have been organised by the Committee such as Bingo, Race nights, in accordance with the current Licensing (Scotland) Act shall be allowed.

2. Drunkenness, bad language or other misconduct shall not be permitted on the Club premises. Any member offending under this rule shall be dealt with by the Committee under Rule 13.

3. No alcoholic liquor shall be sold or supplied on the Club premises for consumption off the premises except to a member of the Club in person for consumption by him or to a person holding a certificate or a wholesaler’s excise license for the sale of such liquor. Any member who contravenes or attempts to contravene this rule shall be excluded from membership of the Club.

4. Any member of the General Committee or the Secretary, Treasurer, Steward or Assistant Steward plus an additional member as witness both being in agreement that an offence under this rule is or has taken place may approach the offender and give the offender a final verbal warning informing the offender that any further infringement of rules will result in immediate suspension of membership and/or removal from the Club premises at the same time informing the offender that he will be dealt with under Rule 13.

5. The offender shall have no right of re-entry to the Club premises until summoned to meet the Committee as provided in Rule 13. If the next Ordinary Meeting of the Committee be within less than three day’s such member may claim to appear before them, and to have his case dealt with, waiving the length of notice required by the said Rule 13.

29 – INTRODUCTION OF GUESTS

A member may personally introduce guests over the age of eighteen years old. No member may introduce more than two guests at any one time. Any member of the General Committee or the Secretary, Treasurer, Steward or Assistant Steward may sign in additional guests (e.g. for a private function) but will, where possible maintain a list of attendees as submitted by the member booking the function. These conditions shall not apply to the introduction by any member of his wife or partner or child (below 18 years old), the admission of who shall be subject to such regulations as may from time to time be made by the Committee. The member introducing a guest shall, immediately upon the admission of such guest to the premises, enter his name and address of the guest in a book which shall be kept for that purpose and which shall show the date of each visit.

The following shall not be admitted as guests:-

(a) Former members who have ceased to be members under Clause (a) of Rule 12.

(b) Former members who have been expelled.

Members must accompany guests introduced by them during the period of their stay in the Club and no guest shall be permitted to make any payment of any kind whatever, directly or indirectly.

Guests who are under the age of eighteen years, may be permitted and shall be subject to such regulations as may from time to time be made by the Committee:-

(i) Minors accompanied by a parent who is a member. Children of members may be admitted to the Club when accompanied by their parent or grandparent who will at all times personally supervise the Childs conduct. (E.g. such as at a private family function).

(ii) Minors unaccompanied by their guardian. Children not being accompanied by their guardian may be admitted to the Club, however they must be personally accompanied by an official of the Club for the period they are in the premises. (E.g. such as a juvenile member of the Pipe Band on Armistice Day)

Minors will not be allowed in the vicinity of any gambling machines, or any of the bar serving areas, or the cigarette machines or any designated smoking areas. The Committee will deal with, most severely, any member who breaches Rule 28 in the presence of any such guest, likewise it is the responsibility of the admitting member to ensure the safety of his child and the Committee will likewise deal with the member severely for any breach of rules on his behalf.

30 – GUESTS AND ALCOHOLIC LIQUOR

If at any time alcoholic liquor shall be provided on the Club premises, then, should any guest pay for refreshment served to him, he shall at once be removed from the Club premises, and the member introducing such guest may be expelled from membership on the fact duly proved, and it shall be the duty of any officer or member of the Club, becoming aware of such breach of the rules, to report it at once to the Secretary or Committee.

31 – HOURS OF OPENING AND CLOSING AND PERMITTED HOURS

The Club shall be opened at 10 am. On weekdays and 12 noon on Sundays. The Club will close 30 minutes after the permitted hours for the supply of alcoholic liquor, in accordance with the current Licensing (Scotland) Acts.

32 – DEFINITION

In these rules, references to “Registrar” and “Chief Registrar of Friendly Societies” shall include any statutory successor to their Offices.

SIGNATURE OF THREE MEMBERS

AND THE SECRETARY FOR REGISTRATION

President ………………………………………………

Vice President ………………………………………………

Gen. Committee Member ………………………………………………

Secretary ………………………………………………